Benefits of Human Resource Information System

Benefits of Human Resource Information System

Benefits of Human Resource Information System

Human Resource Information System (HRIS) is a system to acquire, store, manipulate, analyze, retrieve and share the relevant information of human resources in an organization. HRIS is a sub function of Management Information System and strengthens HR’s efficacy. HRIS is an integrated tool with beneficial applications in this corporate world.


  1. HRIS has enormous applications in personnel administration, salary administration, absence recording, skill inventory, medical history, performance appraisal, training and development, HR planning, recruitment, career planning, negotiations platform.

  2. It replaces the outdated, procedural delay and inaccurate manual system and act as a prominent integration tool to manage organizations effectively.

  3. The advantages of HRIS are faster information processing, greater information accuracy, improved planning, program development and enhanced employee communications.

  4. HRIS paves for innovation and helps in cost reduction.

  5. IT renders high quality service and also helps in customer satisfaction.

  6. It tracks the information of employee’s qualifications, recruitment, professional development, performance evaluation, and payroll system.

  7. HRIS acts as a provision of timely and quick access to information, and larger information are processed.

  8. It improves the HR practices, reengineers HR functions and increases competitiveness by implementing HRIS in organizations.

  9. It helps in man power planning for recruiting management like applicant tracking and reporting.

  10. The company documents, guidelines, procedures are easily administered in HRIS.

  11. HRIS brings more transparency in the system.

  12. It also helps in better analysis for formulation of strategic decisions.

  13. HRIS has benefits in skill inventory for recording skill data for the respective job positions.

  14. It also helps in maintaining medical history like occupational health data for safety provisions and accident monitoring.

  15. HRIS helps in collective bargaining by handling negotiations and maintains smooth human relations in the organization.

  16. HRIS plays a vital role in performance appraisal in maintaining due date of appraisal and scores of performance criteria.

  17. HRIS act as an essential tool for career planning for enhancing the employee’s job positions.

  18. HRIS not only facilitates organizational development but also sustainable development as it saves printing and mailing costs.

  19. As the information is readily accessible, the performance of the employees is enhanced resulting in improved productivity.

  20. It also decreases the number of HR employees and lesser dependency on HR employees.

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